CLEAR+ Final Report Assessment Workshop 2026
Main Info
TCA Description
This is a capacity-building and exchange event which will bring together internal and external assessors working on final reports from Erasmus+ KA220 Cooperation Partnerships. We are especially keen to engage assessors that have some experience in final report assessment, but who did not participate in a previous CLEAR or CLEAR+ training event, providing an opportunity to work with peers and build capacity for high-quality assessment through targeted workshops and discussions. The workshop will provide an opportunity to review key aspects of final report assessment and to collectively reflect how to address key issues such as quality and innovation. We will also discuss impact measurement and promotion, as a confirmed priority for Erasmus+.
Activities:
This event is modelled around a series of group-based discussions and exchanges, reflecting on key topics and questions relating to KA220 final report assessment, and sharing experiences with expert peers from other countries. Groupwork discussions and exchanges will be complemented by targeted plenary inputs.
By the end of this networking and capacity-building seminar, participants will be able to:
- DISTINGUISH between factors than need to be considered at the end of a KA220 cooperation partnership and those which are predominantly judged at the point of application;
- DETERMINE successful and high-quality delivery of KA220 projects, outputs and results;
- CREATE comments that are coherent, comprehensive, consistent, courteous and concise;
- ATTRIBUTE and DEFEND scores during final report assessment and consolidation.
[1] OUTLINE SCHEDULE
DAY ONE: WEDNESDAY 28 OCTOBER 2026
Pre-meeting for CLEAR+ Member NAs followed by Lunch (12:00)
Registration (15:00)
Welcome and Introductions (15:30)
CLEAR+ Introduction (16:00)
What is Important 1: Assessment Criteria (16:15)
Mapping the Obstacles (16:45)
Conclusions and Planning for Day Two (17:15)
Close of Day One (17:30)
COMMON DINNER (19:00)
DAY TWO: THURSDAY 29 OCTOBER 2026
Welcome Back, Energiser and Reminder of Goals (09:00)
What is Important 2: Evidence Expectations (09:30)
Rapid Review (10:15)
Coffee Break (10:30)
Recognising Achievement - Scenario 1: Groupwork and Case Examples (11:00)
Plenary Exchange (12:00)
Lunch Break (12:30)
Recognising Achievement - Scenario 1: Groupwork and Case Examples (14:00)
Plenary Exchange (15:00)
Short Coffee Break (15:30)
Scoring Practices and Consequences: (15:50)
Conclusions and Planning for Day Three (16:20)
Close of Day Two (16:30)
COMMON DINNER (19:30)
DAY THREE: FRIDAY 30 OCTOBER 2026
Welcome Back, Energiser and Goals for the Day (09:15)
Assessment Comments - Five Cs Model (09:45)
Erasmus+ Impact Tool (10:15)
Coffee Break (11:00)
Promoting Impact (11:30)
Conclusions and Open Questions (12:15)
LUNCH (12:45)
Follow-up Meeting for CLEAR+ Member NAs (13:45)
Close of Meeting for CLEAR+ Member NAs (15:00)
Partners and participants
[a] External assessors with direct experience of final report assessment in Erasmus+ KA220, operating in one or more of the targeted fields (ADU, HED, SCH or VET) and which have not previously participated in a CLEAR or CLEAR+ final report assessment workshop with expert peers from different European countries.
[b] Internal assessors with direct experience of final report assessment in Erasmus+ KA220, operating in one or more of the targeted fields (ADU, HED, SCH or VET) and which have not previously participated in a CLEAR or CLEAR+ final report assessment workshop with expert peers from different European countries.
[c] NA staff working directly on delivery of the CLEAR+ LTA.
Pending booked places
Accepted places
TCA Participant Application
Long-term Activity Info
Building on the successes of the first period of the CLEAR Assessment LTA (2022-2024), where significant progress was made in developing a common model of assessor training for Key Action 2, a second phase of activity has been launched under the heading of CLEAR+ (2025-2027). This second phase will continue to develop a common resource set for use by all Erasmus+ NAs operating in the fields of education and training, whilst extending the use of new digital and audio-visual technologies, increasing the quality of the existing resource set and enhancing feedback mechanisms among assessors and NA staff.
Specifically, CLEAR+ will involve updating the existing resource set (incorporating any changes at programme level), learning from experience and employing digital tools and software to deliver complementary, multi-media and multi-language resources.
Erasmus+ National Agencies rely on experts to deliver high-quality, transparent and impartial assessments, of funding proposals and reports, ensuring the fair and transparent treatment of all applicants and beneficiaries. To achieve this, it is important to have a common training resource set that allows for capacity-building among assessors, developing a common understanding of those aspects that need to be judged during the assessment of funding proposals and final reports. Whilst the first phase of CLEAR Assessment was successful in terms of delivering a common resource set and ensuring the required clarity among assessors working in different programme countries, opportunities have emerged for the increased use of new technologies (including for the development of short videos and for trialling multi-language resources) and there is a definite need to learn from those currently undertaking final report assessments with a view to improving and enhancing this additional set of resources, which only emerged in the final year of the previous LTA.
The following three-year workplan has been agreed with a view to guiding delivery of the CLEAR+ LTA:
[2025] review current resource set to ensure continued relevance; annual update of existing/retained briefing sheets and training resources; expand resource set to include briefings on 1-2 horizontal topics; increase focus on final report assessment and scenarios/examples; simplified design of briefing sheets to facilitate machine translation; annual planning meeting of CLEAR+ member NAs (virtual); annual training workshop for circa. 25 staff/assessors from member NAs to exchange first-hand experiences; annual training workshop for circa. 100 staff/assessors from member and wider NAs to address priority topics; create short and complementary video resources, including use of AI software.
[2026] annual update of existing/retained briefing sheets and training resources; expand resource set to include briefings on 1-2 horizontal topics; increase focus on final report assessment and scenarios/examples; trial of machine translation for briefing sheets; annual planning meeting of CLEAR+ member NAs (virtual); annual training workshop for circa. 25 staff/assessors from member NAs to exchange first-hand experiences; annual training workshop for circa. 100 staff/assessors from member and wider NAs to address priority topics; create short and complementary video resources, including use of AI software plus trialling of multi-language video production.
[2027] annual update of existing/retained briefing sheets and training resources; expand resource set to include briefings on 1-2 horizontal topics; increase focus on final report assessment and scenarios/examples; facilitate machine translation of briefing sheets (on demand); annual planning meeting of CLEAR+ member NAs (virtual); annual training workshop for circa. 25 staff/assessors from member NAs to exchange first-hand experiences; annual training workshop for circa. 100 staff/assessors from member and wider NAs to address priority topics; create short and complementary video resources, including use of AI software plus continued trialling of multi-language video production.
CLEAR+ anticipates the following results and deliverables:
- virtual planning meeting of CLEAR+ member NAs hosted annually, as well as hosting short planning meetings at the end of each assessor training workshop.
- small training workshop for staff/assessors from member NAs hosted annually, to allow for the exchange of first-hand experiences on actual assessment practices and emerging challenges and successes.
- large training workshop for staff/assessors from member and wider NAs hosted annually, to address priority topics identified through consultation with assessors from member NAs.
- updated digital resource set (reflecting programme-level changes and ensuring the continued relevance of the topics being addressed), including briefing sheets and NA training resources.
- expanded digital resource set to include briefing sheets on Erasmus+ horizontal priorities.
- updated final report assessment scenarios and/or case examples, based on assessor feedback and actual assessment practices.
-simplified design of briefing sheets to facilitate machine translation and potential for wider language use.
- extended set of complementary video resources using the latest AI and technology-based production software and trialling multi-language video production.