Tools and documents

Activities linked to European-level events (e.g. legacy of the European Year of Youth, European Youth Week, EYE-Eur European Youth Event, European Day of Languages, European Language Label, European Innovative Teaching Award, etc.)

The Activity Management Panel (AMP) contains all functions related to the professional management of activities (e.g. TCAs/LTAs, Applications & Partnerships, Feedback, Tools). This page is not available to visitors and applicants.

All activities on the Platform are classified into an activity type. 
These include 3 types of single activities: (TSS – contact-making seminars: Training, support and contact seminars of potential Programme participants; THO – thematic seminars; Thematic activities linked to the objectives, priority target groups and themes of the Programme; AELE - Activities linked to European-level events) and two activities with long-term characteristics that can group different single activities (LTA - Long-term activity; RT-LTA - Evaluation and analysis of Programme results (Research type Long-term activity).

All forms of non-vocational adult education, whether of a formal, non-formal or informal nature (for continuous vocational training see "VET").

For other sectors see: School Education, Higher Education, VET, Youth

A tool designed to track, analyse and compare activity data by Year, National Agency and Country, providing insights into Training and Cooperation Activities (TCAs) and Long-term Activities (LTAs). The module solely uses data uploaded to the Platform and is currently unavailable for applicants and visitors.

Depending on the context, "Applicant" can refer to a user type, or users who have applied for an event (e.g. number of applicants)

Activity Management Panel’s (AMP) “My Network:„ Applicant” here to users who registered on the Platform with your NA as their Sending NA.

Concerning the TCA participant application process, the last day for applicants to submit their application form for the event.

Analytics module: The Analytics module allows one to see how actively a Country or National Agency has participated as an organiser, co-organiser or sending partner in activities organised by National Agencies in other Countries. If the Criteria field is set to "National Agency" or "Country" and the Category field is set to "TCAs" or "LTAs". You can select options in the Subcategory field to view co-organiser/sending and organiser data.

A face-to-face activity with (an)online preparation module(s).

As the calendar year, the budget year can also be used to specify a period. Each year, the National Agency shall prepare the planning of TCA to be realised in the following yearly period of 1 January N till 31 December N+1.

The budget year and the traditional calendar year may differ: for example, an event held in January of a given year may be funded from the previous year's budget.

A label indicating activities marked as cancelled by the Organiser NA. 

The Organiser NA can withdraw cancellation. An activity marked as cancelled becomes inactive in its current state and remains visible according to its status. A cancelled activity cannot be edited, and applications are closed. 

In the Analytics module activities cancelled in the Only for NAs status are also included in the data. 

Analytics module: An analytical parameter within the Analytics module. It specifies the scope for the statistical analysis, after selecting Criteria (Global, NA, Country, or Year) and Value.

Available selection options: TCAs (Training and Cooperation Activities), LTAs (Long-Term Activities), or Applicant/Participant.

In the LTA fact sheet, it specifies which challenges you want the LTA to contribute to or address.

For both TCAs and LTAs, NAs can become Co-organising partners in an activity. The role of co-organisers is more than that of Sending NAs. The Co-organising partners take active role; provide financial contributions/and/or expertise to the TCA/LTA. Related to the LTAs it provides financial contributions/expertise to the LTA. Conditions are usually laid down in a Partner Agreement.

While for TCAs, co-organisers can apply to the Organising NA on the Platform, for LTAs the Coordinator NA (after prior agreement) adds the NA to the activity.

Complex Long-term activities are strategic and will have an impact on the development of the programme and of the policy area they want to tackle. 

An LTA-type, in which several activities of similar or different formats are developed as a set of activities aiming to contribute to a common purpose (cycle of activities).

TCA participant application assessment deadline. The last day for the Organiser NA to assess and finalise all submitted applications they received from Sending NAs.

Related terms: Confirmation deadline for Sending NAs

TCA participant application forwarding deadline. The final day for Sending NAs to review applications they have received and forward the approved ones to the Organiser NA.

Related terms: Confirmation deadline for Organising NA

If the "NA Staff Welcome" field is set to "yes", on the Platform the Organiser National Agency must specify the role it expects NA staff to play in the implementation of the activity.

In the case of Long-Term Activities (LTAs), the National Agency that takes the lead in the management of the activity and the partnership is the Coordinator NA (who is also the creator of the LTA). The Coordinator NA has additional rights, e.g. to add Co-organising partners to the LTA.

Analitycs module: In the Analytics module, 'country' as the analysis level includes data from all National Agencies operating in the chosen country’s Education and Training sector. As in the case of Germany, NAs with the code: DE01, DE02, and DE03.

LTA datasheet:  In the case of LTAs’ datasheet, all countries where the TCAs connected to the LTA will take place.

Applicant profile: This refers to the country in which the applicant's place of work or organisation is based.

Analytics module: An analytical parameter within the Analytics module. It represents a global perspective that allows users to select the level of analysis.
Possible analysis levels include Global, National Agency, Country, and Year.

Cross-sectoral (E&T and Youth)  refers to initiatives that bring together participants, resources, and expertise from different sectors or fields (e.g., education, youth) to work collaboratively on common goals or challenges. These activities mostly focus on sharing knowledge, developing skills, and fostering cooperation across diverse areas to address complex issues that may benefit from a cross-sectoral approach.

TCAs: TCA Partner Application Start Date. The date when the TCA partner application process begins on the Platform. The TCA becomes visible to other NAs in the AMP as "TCA Partner Applications: Open for TCA Partner Application," allowing them to book places for the event.

Related terms: Deadline of booking places, Deadline of co-organising partner application

LTAs: The date when the LTA partner application process begins on the Platform, and the LTA will appear in the AMP: “LTA Partner Applications – LTAs open for connecting activities”, allowing NAs to connect their TCAs to the LTA..

Related terms: Deadline of connection (activities) (LTAs)

TCA Partner Application and Booking Deadline. The final day for the Sending NAs to submit partner applications and book places for the event.

Related terms: Date of publication (TCAs and LTAs)

The final day to link a single activity (TCA) to a Lont-term Activity. Single activities organised under the LTA’s umbrella can be connected through the LTA Partner Application process. When an LTA is open for connections, NAs can connect their own TCAs to the LTA by sending a request to the LTA’s coordinator NA for approval to join. By linking a TCA to an LTA, the NA becomes an Organising partner of the LTA.

Related terms: LTA Partner Application, Organising partner (LTA)

Analytics module: An analytical parameter within the Analytics module. Determines how the chosen Subcategory (e.g., 'Number of realised organised TCAs') is subdivided based on specific characteristics (e.g. 'Sectors'.)

The 2021-2027 Erasmus + programme puts a strong emphasis on:

• ‘Inclusion and diversity’, 
• ‘Environment and the fight against climate change’, 
• ‘Digital transformation’,
• ‘Participation in democratic life, common values, and civic engagement’.

Click here for more information on the Priorities.

These thematic areas constitute the four Erasmus + Priorities, and each TCA/LTA is linked to at least one of these topics. Additionally, TCAs and LTAs can also focus on ‘Increasing the quality of the programme implementation’. 

In the Analytics module, there is a "Dimension" option which allows the “Subcategory" to be analysed by Erasmus+ priorities.

A document published by the European Commission on the funding and content of the EU's Erasmus+ programme for education, training, youth and sport for the current year.

In the TCA fact sheet, Erasmus+ Programme experience level defines the level of experience of the participants targeted by the activity. TCAs may target newcomers who have yet to take part in the Erasmus+ (typically contact seminars), and experienced beneficiaries who have already participated in/coordinated Erasmus projects, or both target groups.

Erasmus+ target groups refer to the specific audiences that the Erasmus+ programme aims to support and engage through its funding, mobility, and cooperation activities. These groups include:

1. Students and Learners: Individuals in school education, vocational education and training (VET), higher education, and adult learning who benefit from mobility, exchanges, and educational experiences abroad.
2. Teachers, Trainers, and Educators: Professionals involved in teaching and training who can participate in professional development, job shadowing, and training opportunities in other countries.
3. Youth: Young people (especially those with fewer opportunities) who participate in non-formal learning, youth exchanges, volunteering, and leadership development.
4. Youth Workers and Leaders: Individuals working with young people in non-formal education who benefit from training and cross-border cooperation.
5. Educational Institutions and Organizations: Schools, universities, vocational training centers, and adult education providers that engage in partnerships, innovation, and cooperation projects.
6. Organizations in the Field of Sports: Including athletes, coaches, and sports staff who take part in sports-related mobility or collaborative projects.

Planned number of participants. The number of participants the Organiser intends to have for a TCA. This is not a final figure, as the actual number of booked places and accepted participants may surpass or fall behind this planned number.

In the TCA and LTA fact sheet, the expected results describe the anticipated impacts associated with the implementation of the activity. This text field is mandatory.

Analytics module: An analytical parameter within the Analytics module, enabling users to refine results using two categories. The time-based filters include "Year" and "Budget year," while the location-based filters include "National Agency" and "Country."

Completed and submitted forms in the Follow-up and Evaluation modules.

A TCA that can serve as a model for others because of the efficiency or quality of its implementation. The documentation of best practices can help others to achieve the objectives of the activity. Events can be indicated as good practice, based on different criteria, even before the event is realised.

The sector involves institution which, by national law or practice, offers recognised degrees or other recognised tertiary level qualifications, regardless of what such an establishment is called, or a comparable institution at the tertiary level which is considered by the national authorities as eligible to participate in the Programme in their respective territories.

For other sectors see: School Education, Adult Education, VET, Youth

The activity is planned to be organised face-to-face, but some participants may join virtually.

To achieve the objectives of the Erasmus+ Programme, different Key Actions, commonly referred to as KA1, KA2, and KA3, are defined for each programming period. TCAs can also be linked to a Key Action. 

For detailed information on Key Actions please find information in the Erasmus + Programme Guide.

In the Analytics module, it is a Dimension that allows the Subcategory to be analysed by Erasmus+ Key Actions.

Long-term Activities, LTAs are strategic, multi-year activities involving multiple NAs working together to impact Programme and policy development. One NA leads and coordinates, while others take turns organising activities, contributing financially, or sending participants to connected TCA activities.

In the case of LTAs’ datasheet, all countries where the TCAs connected to the LTA will take place.

Single activities organised under an LTA’s umbrella can be linked to the LTA on the Platform through the LTA Partner Application process. 
When the LTA is open for connections, NAs can send a request to the LTA’s Coordinator NA. The Manage Activity connections menu is where connection requests are assessed by the Coordinator, and where the Coordinator’s own TCAs are added directly.

The "My Network" feature helps to connect users from National Agencies (NAs), National Erasmus+ Offices (NEOs) and thematic SALTOs on the website. It allows NAs and NEOs to view applicants associated with their own NA/NEO (My Network - NAcode Applicants), contacts of TCA colleagues, and Working Group members. It is also where NAs/NEOs can validate applicants.

In the TCA fact sheet, Organiser NAs can specify whether they expect National Agency colleagues to participate. If so, Sending NAs will be able to book a separate place for NA staff.

Related terms: Contribution of NA staff, NA staff

A body in charge of managing the implementation of the Erasmus+ Programme at the national level in a Member State or in a third country associated with the Programme. One or more National Agencies may exist in each country. Training and Cooperation Activities (TCAs) are organised and managed by staff members (TCA Officers) working at National Agencies.

TCA can have a transnational or national scope. When a National Agency (NA) organises a National TCA, only other E&T National Agencies within the Organiser NA's country can act as Sending partners. Additionally, only participants from the organising country are eligible to apply. For National TCAs, the flag of the organising country is displayed on the event card, and hovering over it reveals the text “National TCA.”

The "News" menu on the Front page aggregates all news updates posted by the SALTO E&T TCA Team, TCA colleagues, the European Commission or other SALTOs. News items may have different visibility settings, such as "Only for TCA Officers, NA members & DG EAC" or "Everyone including visitors," which are indicated in the news header.

The second status in the TCA/LTA lifecycle, where the activity is visible to other NAs in the AMP under the "Public Events" or Public LTAs menu, and where the TCA Partner application (co-organising partner application, booking places) and the LTA Partner application (connecting activities) process occurs. To set this status, the following fields must be completed: Main Info and TCA Description.

Related terms: Not public, Public for visitors

An LTA is considered ongoing when the current year falls within its designated duration, defined by the starting and finishing years. Once an LTA is finished, the activity transitions to realised status.

The activity is organised completely virtually, allowing participants to join remotely.

In the case of single Training and Cooperation Activities (TCAs), the main organiser of the activity is the Organiser NA (who is also the creator of the TCA). The Organiser NA publishes the event on the Platform, sets deadlines, manages partner applications, and finalises the participant list.

In addition to the Co-organising partnership, National Agencies can also become the Organising Partners in an LTA. A National Agency becomes an Organising Partner when its TCA is connected to an LTA.

A user who applied for participation in an activity and has been accepted by the Sending NA and the Organiser NA.

People with fewer opportunities means people who, for economic, social, cultural, geographical or health reasons, a migrant background, or for reasons such as disability and educational difficulties or for any other reasons, including those that can give rise to discrimination under article 21 of the Charter of Fundamental rights of the European Union, face obstacles that prevent them from having effective access to opportunities under the programme.

A label indicating activities currently marked as postponed by the Organiser NA. The Analytics module excludes data on events where the „postponed” label has been removed and includes events postponed in Only for NAs status.

Describes the target group of the activity in more detail.

The third and final status of the TCA lifecycle, where the activity is visible to applicants and visitors on the Front Page under the "Events" menu, and where the TCA Participant application process occurs. To set this status, the following fields must be completed: Main Info, TCA Description, and Cost Fields.

Related terms: Not public, Only for NAs

In the LTA fact sheet, the rationale and background specify the circumstances that explain why the LTA is being carried out.

A category indicating the status of completed activities. The status is valid when the current date exceeds the activity's end date and is not labelled “cancelled" or „postponed”.

An LTA type or format, in which one activity is developed and replicated several times on the same model within a given time frame (i.e. trainings with fixed formats).

Related terms: Complex LTAs, Research-type LTAs

An identifier automatically generated by the system for each activity formatted as:

TCA: NAcode_0000_activitytype_budgetyear (e.g. BE01_2134_TSS_2023)

LTA: NAcode_0000_activitytype_ year of creation (e.g. BE01_2134_LTA_2023)

RT-LTA: NAcode_0000_activitytype_ year of creation (e.g. BE01_2134_RT-LTA_2023)

School education refers to the structured system of learning that takes place in formal educational institutions, such as primary (elementary) and secondary schools. 

For other sectors see: Higher Education, Adult Education, VET, Youth

TCAs can have a transnational or national scope. In case a National Agency organises a National TCA, only relevant in the national context, the TCA is only open for national participants (and NAs in the Organiser NA’s country).

Sectors represent different types/levels of education in the Erasmus+ Programme. The following sectors belong to Education and Training: 

SE - School Education,
VET - Vocational Education and Training, 
HE - Higher Education, 
AE - Adult Education.

The SALTO Education& Training TCA Platform displays TCAs in these sectors, but occasionally contain cross-sectoral events, targeting both the Education & Training and the Youth (YH).

For the sector’s definition see: SE, VET, HE, AE, YH

Applicants are assigned to a Sending National Agency (NA) during the registration process, based on their organisation's location and sector.

The organisation's location is identified by a country code (e.g., IT), while the sector is indicated by a code (e.g., IT01 for VET sector, IT02 for Higher, Adult, and School Education). 

You can find the list of Sending NAs for each country and sector here. 

A Sending Partner NA is a National Agency that collaborates with the Organiser NA for a specific TCA. Sending NAs are responsible for preselecting participants for an event, consulting with the selected participants regarding travel arrangements and administration before the activity and managing reporting after the activity.

Start date of TCA Participant Application. The date when the TCA participant application opens on the site. The “Apply” button becomes green and active for logged-in users  assigned to Sending Partner NAs of the TCA.

Analytics module: An analytical parameter within the Analytics module, containing the indicators specific to each category (TCAs, LTAs, Applicant/Participant). (E.g., Number of realised TCAs, Total number of Applicants, etc.)

A display mode within the Analytics module that presents results in a tabular format.

Documents attached to an activity, that can be viewed by all relevant target groups, including visitors. These documents typically include the TCA’s Agenda and Infopack.

The TCA Officers are responsible for planning and realising TCA and LTA activities, to organise cooperation with other NAs and to manage follow-up.

The process that covers the steps from opening the activity for the applicants to apply for the activities available to them on the "Front page" of the platform. To apply, it is necessary to fill in the Application form.

Refers to activities that are part of a Long-Term Activity (LTA). LTA partnerships can organise TCAs as part of the Long-term Activity framework.  These TCAs can be connected to LTAs on the Platform via the LTA Partner Applications menu.

In the TCA fact sheet, the themes and goals describe the impact the organiser NA aims to achieve with the activity and outline how it intends to accomplish these objectives.

Transnational thematic activities linked to the objectives, priority target groups and themes of the Erasmus+ Programme.

Training & Cooperation Activities are support activities implemented by NAs, intending to enhance quality, and improve the accessibility of the Erasmus+ Programme, promote community-building, and foster networking between organisations.
The National Agency can organise the following eligible activities: “contact-making seminars“ training and support seminars for potential Program participants, “thematic seminars” thematic activities aligned with Program objectives and target groups, and events related to European-level occasions.

Transnational training, support and contact seminars of potential Erasmus+ Programme participants.

Describes what type of presence the activity is implemented with. Organisers can choose between fully in-person (‘Face-to-Face’), fully online (‘Online’) or partly online versions (‘Blended’ and ‘Hybrid’).

‘Blended’ activities:  A face-to-face activity with (an)online preparation module(s).

‘Hybrid’: the activity is planned to be organised face-to-face, but some participants may join virtually.

It determines the type of Outcome for a TCA. The type can be e.g. networking, better understanding of E+, or report etc.

Analytics module: An analytical parameter in the Analytics module, representing available options for each Criterion. This forms the list of National Agencies, Countries, or Years based on which the analysis can be conducted.

On a TCA’s datasheet, city refers to the exact location where the event will take place.

On a TCA’s datasheet, country refers to the location where the event will take place.

Vocational education and training is to be understood as the education and training which aims to equip young people and adults with knowledge, skills and competencies required in particular occupations or more broadly in the labour market. It may be provided in formal and in non-formal settings, at all levels of the European Qualifications Framework (EQF), including the tertiary level, if applicable. For Erasmus+, projects focusing on initial or continuing vocational education and training are eligible under VET actions.

In relation to the event statuses, it is also necessary to specify which Work Program (WP) phase the activity falls into. The different statuses may vary depending on whether the activity has been added to the Working Programme, accepted by the EC or cancelled.

Calendar year, which can be used in analyses by period. The calendar year and the budget year may differ: for example, an event held in January of a given year (year) may be funded from the previous year's budget (see also: budget year).